A regular group meeting shall be held biweekly throughout the academic year on a day and time determined by club officers. The group will accommodate to late cancellations of speakers/facilities should they arise. The President(s) may reschedule a meeting to another day, time, and location if it is in the best interest of the club to do so. The President(s) may also call special meetings to accommodate the schedules of guest speakers/facilities that are being toured.
Article II: Election of Officers
Elections shall be held in April of each academic year. Each officer will serve a term that lasts the duration of the school year. The positions to be elected are two Co-Presidents, a Treasurer, and Public Relations Officer. Club members will vote and elect all officers, as determined by majority vote. Elections will be conducted via secret ballot and counted by the current president.
Article III: Officer Duties
Co-Presidents
Serves as chief executive officers of the group
Official representatives of the group and official hosts
Responsible for coordinating and organizing club meetings
Responsible for booking all guest speakers and tours throughout the year
Coordinates with the club advisor on all necessary matters
Supervises the election process
Annually updates these bylaws as needed
Responsible for the performance of all club officers
Maintains the club website including updates, sending and receiving correspondences, and reminding members of upcoming meetings/events
Follows and enforces these bylaws
Assists each other in planning meetings
Treasurer/Secretary
Withdraws/deposits all accounts from the club’s general fund
Updates officers on account status at each meeting
Makes sure club account is up to date on all forms/procedures with the school
Responsible for making sure ACHE is on the revenue sharing ballot each year
Co-Public Relations
Responsible for planning and implementing at least one fundraising event each school year
Responsible for visiting classrooms and informing club members about future meetings
Creates posters, flyers, and notes informing club members about future meetings
Responsible for updating the website
Special Clauses:
In addition to these officer descriptions, all officers will perform other duties as assigned by the Presidents or Advisor should they arise
The Club Advisor has final authority over all procedures and practices of the club officers. He may choose to disregard these bylaws if it is in the best interest of the club, and may remove any officer at any time for poor performance.
The money in the ACHE account will be spent at the discretion of club officers, as determined by a majority vote. In the case of a tie, the Advisor will have the deciding vote.